01
Upload and organize
Keep licenses, medical cards, MVRs, consent records, and supporting files in one private fleet archive.
Fleet compliance for 1–500 trucksPrivate, account-isolated archives
Stop losing time to scattered driver paperwork.
CabFiles organizes driver qualification documents in one secure place, tracks expiration dates, and helps your safety team prepare audit-ready files without new hardware.
From $19 for 7 days, then $59/month. Paid trial; cancel before renewal.
- No hardware
- 50–500 GB storage
- Email expiration alerts
- Audit packet exports
One organized workflow
From upload to audit-ready
Replace scattered folders and last-minute document searches with a clear compliance process.
02
Catch expirations early
See current, expiring, and expired documents clearly, with scheduled email reminders before renewal dates.
03
Prepare and share
Build audit-ready document packets and provide controlled access without searching through scattered folders.
Motive and Samsara roster connections availableReview security and compliance details
Flat pricing per fleet
Start with a 7-day paid trial from $19. No per-truck fees. No hardware. Cancel anytime.
7-day paid trial
Starter
$19 for 7 days
then $59/mo
1-3 drivers · 50 GB
Owner-operator + 1 truck — 52.9% of the market
- 1-3 drivers included
- 50 GB encrypted storage
- Unlimited document uploads — MVR, medical, license, clearinghouse
- 30/7/0 day email expiration alerts
- Audit packet PDF in 60 seconds — DOT ready
- PWA — add to home screen (offline upload queue coming soon)
- 44px driver-friendly buttons for uploads over the road
- Works in all 50 states — no hardware ever
Trial purchases are final and no refunds. Subscription auto-renews at $59/mo after 7 days. Cancel anytime before renewal.
7-day paid trial
Growth
$39 for 7 days
then $189/mo
4-10 drivers · 150 GB
Most popular — 38.6% of the market
- 4-10 drivers included
- 150 GB encrypted storage
- Everything in Starter, plus:
- Clearinghouse queries — full and annual, FMCSA compliant
- Motive + Samsara roster sync — no per-truck hardware
- Shareable driver upload link — no driver login, no app
- Employment verification automation
- Priority email support
- Free onboarding — we upload your first 5 drivers
Trial purchases are final and no refunds. Subscription auto-renews at $189/mo after 7 days. Cancel anytime before renewal.
7-day paid trial
Pro
$59 for 7 days
then $499/mo
11-25 drivers · 500 GB
Safety managers and audit-heavy fleets
- 11-25 drivers included
- 500 GB encrypted storage
- Everything in Growth, plus:
- Multi-fleet — several DOT numbers under one login
- Insurance packet generator
- White-label audit ZIP export (coming soon)
- AI document scan — reads medical and CDL expiration dates
- Audit letter analyzer — lists the documents you are missing
- Priority support (API access coming soon)
- Storage add-on — $10 per extra 50 GB (coming soon)
Trial purchases are final and no refunds. Subscription auto-renews at $499/mo after 7 days. Cancel anytime before renewal.
More than 25 drivers? Fleet Plus.
$499 base + $15 per driver over 25 per month — 30 drivers is $574/mo, 50 drivers is $874/mo. Annual billing saves 20%.
Add-ons
- $299 one-timeOnboarding & file migration
- $15/moExtra driver beyond plan
- $25 eachMVR pull
- $99Rush file review
The math on a 10-truck fleet
| Cost | Motive | CabFiles LLC |
|---|---|---|
| Pricing model | $30 per vehicle / mo | $189 flat per fleet |
| Effective per truck | $30.00 | $18.90 |
| Monthly total (10 trucks) | $300 | $189 |
| Hardware required | Yes | None |
| Annual savings | — | $1,332 |
Frequently Asked Questions
Straight answers from the CabFiles compliance technology team.
CabFiles is DOT compliance software for trucking fleets 1-500 trucks – We make you audit ready in 60 seconds – We manage Driver Qualification Files – MVR, medical card, Clearinghouse query records, employment verification, road test – Everything FMCSA asks for in audit – 100 percent cloud – No paperwork in filing cabinet
No – ELD tracks Hours of Service and truck location – Required to have hardware in truck – CabFiles tracks DOT paperwork – Driver Qualification – Also required but different law – 49 CFR Part 391 – Most fleets have ELD like Motive or Samsara but still fail audit because DQ file missing – We fix that – We integrate with your ELD – Not replace it
No hardware needed – Ever – FMCSA does NOT require hardware for DQ files – Your ELD already has hardware hardwired to engine – CabFiles is paperwork layer on top – No device to buy at $200 per truck, no device to break in Texas heat, no install – Works even when truck in shop – More reliable because no hardware to fail
Driver Qualification file – Required by FMCSA 49 CFR 391.51 for every driver – Must contain – Application, 3 year employment verification, MVR, medical certificate, Clearinghouse queries, road test – Missing 1 document = $1000-$5000 fine in audit – CabFiles keeps all in one place – Auto alerts before expiry
Add your drivers, or sync the roster from a connected ELD provider – System checks each driver – MVR date, medical expiry, last Clearinghouse query on file, employment verification status – Shows red yellow green dashboard – Red = missing or expired – Fix in 1 click upload – Auditor asks for file – You click Export Audit Packet – PDF ready – 60 seconds
Simple – $19 trial for 7 days – Then Starter $59 per month, Growth $189 per month, Pro $499 per month – Flat per fleet – No per truck hardware fee – No setup fee – No contract – Cancel anytime – You save $200 per truck vs hardware systems and avoid $5000 FMCSA fines – ROI day 1